📞 800-774-0905 Help Desk Contact

Complete Special Education Management

One integrated platform for students, staff, health, finance, IEPs, ABA, billing, and more. Designed specifically for special education schools and trusted by programs across the Northeast since 1997.

Real results from real schools

2+ Weeks
Saved Per Year on Contracts
3+ Days
Saved Per Month on Invoicing
50%
Less Time Per IEP with AI
$500K+
Recouped Billing Across 5 Schools
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AI-Powered Features

Our AI tools help your team work faster while keeping student data secure. All AI processing uses FERPA-compliant architecture — student PII is anonymized before processing and never stored externally.

AI One-Click PLAAFP
Generate comprehensive Present Levels statements from existing data with one click. Review and edit before saving.
AI Progress Summary
AI analyzes progress data and generates narrative summaries for IEP meetings and reports.
AI Goals & Objectives
Suggests measurable goals and objectives based on student needs and grade level.
AI Lesson Plans
Generate lesson plan frameworks aligned to IEP goals.
AI Daily Analysis
ABA data automatically analyzed for trends and mastery indicators.
AI Auto-Assign Tasks
CareCompass ABA system automatically suggests next targets based on mastery data.
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IEPs & Academics

IEP Management
Complete IEP creation, tracking, and compliance monitoring with state-specific formats.
Progress Reports
Track and report progress on all IEP goals with customizable reporting periods.
Report Cards
Generate report cards that integrate with IEP goals and classroom performance.
Popular Objective Selection Tool
Browse and select from a comprehensive bank of measurable objectives organized by domain.
MOIEP Import
Import IEP data from state systems to reduce duplicate entry.
Popular IEP Cross Reference
Ensure goals align across related services and classroom instruction.
Lesson Plans & Grade Book
Create lesson plans linked to IEP goals with integrated gradebook.
Behavior Support Plans
Document FBAs and BIPs with data collection tied to plans.
Free Import Your Own Goals
Import your school's Goals and Objectives bank in minutes — saving weeks of manual entry. We'll even import it for you free within one day.
⏱️

Therapy & Related Services

Protect Your Organization

🏛️ Therapy Logging — Audit-Ready Documentation

The risk is real: Parental litigation. Medicaid audits. Government fund clawbacks. When you need to prove services were delivered, "it's in a Word doc on a therapist's laptop who retired 3 years ago" won't cut it.

Our solution: Centralized, searchable, audit-ready therapy logs. Every session documented. Every service justified. Your documentation survives staff turnover — forever.

Popular Therapy Logging
Log sessions with automatic calculation of minutes for billing and compliance.
SEMI Reports
Generate state-required SEMI documentation automatically.
SEMI Exports
Export SEMI data in required state formats.
Therapy Staffing Forecasting
Project staffing needs based on IEP service requirements.
Compliance Auditing
Identify gaps between mandated and delivered services before auditors do.
Therapy Billing Export
Export therapy sessions for Medicaid and insurance billing.
📊

CareCompass ABA

Our ABA system is designed for school settings — not clinics. Data collection, analysis, and reporting that works for classroom teams.

New iPad Data Collection
Real-time data collection on iPad with offline support for spotty WiFi areas.
Program Bank
Library of programs and targets organized by skill area.
Popular Auto-Analysis
Data automatically analyzed for trends, mastery, and regression.
Mastery Tracking
Visual mastery tracking with automatic progression recommendations.
Reports & Graphing
Generate graphs and reports for IEP meetings and parent communication.
Behavior System
Track behaviors with ABC data, frequency, and duration.
Featured Partner — Curriculum Licensed Separately
VBC™

LearnMore, Inc. — Verbal Behavior Curriculum

Our CareCompass ABA platform proudly supports the VBC™ — a research-based verbal behavior curriculum for children with autism and language disorders developed by Dr. Gladys Williams. VBC™ is licensed separately through LearnMore Inc. Already have your own curriculum? We import it free.

Visit LearnMore →
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Health Pro

Medication Management
Track medications with photo verification to prevent administration errors.
Daily Nursing Log
Document health visits with searchable history.
Immunization Tracking
Track immunizations with automated compliance alerts.
MAR Reports
Medication Administration Records for compliance.
IHP Plans
Individual Health Plans with emergency protocols.
Emergency Transport
Quick access to emergency contacts and medical info for transport.
Health Screenings
Track vision, hearing, and other required screenings.
Email Reminders
Automated reminders for medication renewals and upcoming appointments.
💰

Billing & Finance

Multi-state billing complexity is handled from day one — not bolted on as an afterthought.

Real Results
$180,000

Under-Billing Discovered & Recovered

Our audit tools identified $180,000 in under-billing for one client. They invoiced their sending districts and recovered every dollar. The system pays for itself — many times over.

Billing Disputes? We Have the Receipts
$$$

Thousands Recovered in Billing Disputes

When districts challenge old invoices, you need proof. Our system retains years of historical enrollment data. Multiple districts have disputed invoices — and our clients won every time with documentation at their fingertips.

Key Feature Multi-State Billing
Handle NJ, NY, MD, PA, DC and other state billing requirements in one system.
Key Feature Multi-State Tuition
Different tuition rates by state, district, and funding type handled automatically.
NJ Tuition Contracts
Generate state-required tuition contracts automatically.
District Billing
Invoice sending districts with detailed service documentation.
Private Pay Billing
Handle private pay students alongside district-funded students.
A/R Tracking
Track accounts receivable with aging reports.
One-on-One Billing
Track and bill for 1:1 aide services separately.
Accounting Export
Export to QuickBooks and other accounting systems.
New Bulk Invoice Emailing
Email invoices to all districts with one click.
Historical Data
Years of enrollment and billing history for dispute resolution.
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Human Resources

Staff Demographics
Complete staff records with certifications and clearances.
Popular Staff Contracts
Generate and track staff contracts with e-signature.
CEU Tracking
Track continuing education requirements and expirations.
Time Sheets
Electronic time sheets with supervisor approval workflow.
Clock In/Out
Time clock with GEO fence to verify on-site location.
Request Time Off
Staff submit PTO requests through the system.
Staff Evaluations
Performance evaluation forms and tracking.
Staff Scheduling
Schedule staff across classrooms and programs.
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Communication & Alerts

Apprise Alert System
Send targeted alerts to staff, parents, or districts via text and email.
iRemind Task System
Automated reminders for deadlines, reviews, and compliance dates.
Daily Bulletin
Morning bulletin with attendance, birthdays, and announcements.
Parent Portal
Secure portal for parents to view student information.
Silent Panic Alarm
Discreet emergency alert capability for crisis situations.
Transportation Alerts
Notify parents of transportation changes or delays.
🏫

School Operations

Daily Attendance
Take attendance with absence reason tracking and reporting.
Curbside Attendance
Check students in at arrival with mobile device.
Emergency Drill Attendance
Account for all students during drills with quick headcount.
Classroom Management
Manage class rosters, room assignments, and student groupings.
Bus Information
Track transportation assignments and route information.
Intake Management
Track prospective students from inquiry through enrollment.
School Calendar
Shared calendar for events, meetings, and deadlines.
Inventory Management
Track equipment, supplies, and assets.
📁

Documents & Reporting

New iFile-A-Doc
Document management system with version control and access logging.
New Secure PDF Emailing
Send password-protected PDFs for sensitive documents.
New Bulk Contract Emailing
Email contracts to all staff or districts with one click.
Popular Word Merge
Mail merge capability for letters, labels, and custom documents.
Director Reports
Executive dashboards and summary reports.
SMART & ADE Reports
State-required reporting exports.
Export Tables
Export any data table to Excel for custom analysis.
Document Access Logs
Audit trail showing who accessed what and when.
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Security & Platform

FERPA Compliant
All systems designed for FERPA compliance from the ground up.
HIPAA HITECH Data Center
Hosted in certified data centers with multiple security layers.
Role-Based Permissions
Control access by role, department, and data type.
DDOS Protection
Enterprise-grade protection against denial of service attacks.
Native iOS App
Full-featured app for iPhone and iPad.
Native Android App
Full-featured app for Android phones and tablets.
Web Application
Access from any browser, any device.
Cloud Desktop
Full Windows desktop experience via cloud when needed.

Flexible Pricing

Start where you need, scale as you grow. All packages include unlimited web training.

🎁 Free IEP Software for One Year

Student Demographics, IEPs, Progress Reports, Report Cards, Objective Selection Tool, iRemind, Mobile Apps

Minimum 50 students. Build your database free — because special needs students deserve great software.

Department Package
Business Office
Multi-state billing, attendance, tuition contracts, invoicing, A/R tracking
$10/student/month
Department Package
Human Resources
Staff records, CEU tracking, time clock, time sheets, evaluations, e-sign
$10/staff/month
Department Package
Health Pro
Medications, immunizations, nursing logs, IHP plans, screenings
$10/student/month
ABA Standalone — Billed Per ABA Caseload Only
CareCompass ABA
Platform fee only. Program bank, iPad data collection, auto-analysis, mastery detection, graphing, behavior — IEP-connected. Bring your own curriculum — we import it free. VBC™ curriculum available separately through LearnMore Inc. Not all enrolled students need ABA; you only pay for those who do.
$12/ABA student/month
vs. Motivity: $24–$48/student — data collection only, no IEP connection, no Medicaid billing.
Most Popular
PPIHX SOS Base
School Operating System
Business Office + HR + Health Pro + IEPs + Progress Reports + Report Cards + Behavior + Therapy Logging + SEMI + Apprise Alerts + iRemind + All 4 Platforms
$17/student/month
📋 Standard Support — Help Desk ticketing system with documented response SLAs. Feature requests entered into the development queue. Upgrade to PPIHX SOS Enterprise for priority access.
🤖 AI Features — Add-On to PPIHX SOS Base
PPIHX SOS Enterprise
School Operating System — AI Edition
Everything in PPIHX SOS Base PLUS: AI PLAAFP, AI Progress Summary, AI Goals & Objectives, AI Lesson Plans, Bulk PDF Emailing, Parent Portal, iFile-A-Doc, Unlimited Alerts
⚡ Priority Support + Direct Developer Access — Enterprise clients receive priority response, direct access to our development team, and expedited handling of customization and enhancement requests. Your calls get answered first.
$24.99/student/month
⏰ Early Adopter Pricing — Sign Before July 30, 2026
Option A — Month-to-Month
$19.99/student/month

Starting rate with capped annual increases. No long-term commitment required.

Option B — Prepay & Lock In
$19.99/student/month

Prepay and lock in $19.99 for 5 years. Rate guaranteed — no increases.

Minimum 50 students/staff for most packages. All contracts are month-to-month with capped annual increases. Enterprise early adopter pricing available through July 30, 2026 — after that date, Enterprise starts at $24.99/student/month. CareCompass ABA billed per ABA caseload only, not total enrollment.

Ready to See It in Action?

Schedule a personalized demo and see how we can help your school.

Schedule a Demo 📞 800-774-0905